Cover Letter Provide References

Including References on Your Resume

Should you include references on your resume itself, or should an attached list of references accompany your resume when you apply for jobs? A list of references is a list of the people who the employer might contact to learn more information about you. These people should be able to vouch for your qualifications for a job. Sometimes an employer will contact only one person on the list, and other times an employer will contact everyone.

The employer might reach out to speak to these references either via email or on the phone. A list of strong references can be a great way to demonstrate your qualifications for a position – but this doesn’t mean that you should automatically include one with your resume.

When Not to Include References

If a job posting doesn't request references, the answer is simple: don't list any references on your resume or send any references with your job application. There are a few good reasons for this. Although including a list of references on a resume was de rigeur thirty years ago, this practice has almost disappeared over the last decade.

Providing references on the resume itself can thus peg you as an older job candidate (even if you aren’t). Employers also realize that it has become policy for many companies *not* to provide references for their personnel (because of potential lawsuits if they provide a poor reference).

They thus do not expect job candidates to provide such a list.

Finally – even if you trust your references to provide a strong recommendation – there is always the chance that a) they will not actually do so, or b) they themselves are known to and not respected by the hiring committee members who will be reviewing your resume.

When the job posting does request references, follow the instructions in the job posting when you submit your references. Unless instructed to do so, do not include the list on your resume; rather, create it as a separate list of three references to send to the company.

When an Employer Requests References

In some cases, an employer will request references in the job posting. For example:

Application Instructions

Applicants must submit the following documents online:

  • Resume
  • Cover letter
  • A list of three professional references with telephone numbers and email addresses

When references are required as part of the job application, send or upload a separate page with a list of references. This list should include each reference’s name, job title, company, address, phone, and email address. If the job listing asks you to submit a list of references but does not tell you how many you need, include three on the list. This is the typical number of references that employers want for each candidate.

How to Request a Reference

When you give out someone's name as a reference, first of all, be sure that you have permission to use them as a reference. Secondly, let them know they may expect to be contacted.

This will better prepare them to provide a strong recommendation for you if they are contacted.

Provide some information on the job you have applied for, so your reference can relate your experience to the job and give you the best possible reference for the job. You might also provide the person with an updated resume or list of your skills and qualifications.

If possible, select people who can speak to your skills and qualifications as they relate to the job you’re applying for. Only choose people who you know will give you a positive recommendation. These are typically employers, business acquaintances, professors, or even customers or vendors.

Sample Reference List

Below is a sample reference list. You can use it as a template for your own reference list.

Reference List

Your Name
Address
City, State Zip
Phone
Cell Phone
Email

References

Sam Wyatt
Human Resources Manager
ABC Company
Address
City, State Zip
Phone
Email

Louisa Christopher
Associate Director
XYZ Company
Address
City, State Zip
Phone
Email

Jorge Martinez
Executive Administrator
123 Company
Address
City, State Zip
Phone
Email

Here is another sample reference list for employment for you to use as a template.

How to Mention a Referral in Your Cover Letter

A referral can help you stand out from the crowd when you are applying for a job. Hiring managers and recruiters are more likely to take a closer look at candidates with whom they share a mutual contact, and for good reason: studies have shown that hiring through employee referral is faster, cheaper, and more effective than relying on job sites. Referral hires also tend to get up to speed more quickly, fit in better, and stay at the company longer.

A referral cover letter can make the difference in helping your application get noticed by prospective employers. It also gives the hiring manager some context for your work and provides additional information about you.

What Is a Referral Cover Letter?

A referral cover letter is used to mention a mutual connection when applying for a job. You might be referred by a colleague, a friend, an employee at the company you’re interested in, or even your college career office. Having a referral to mention in your cover letter helps the hiring manager relate your experience to the open position, and can provide some insight into how well you might fit in at the company.

Your cover letter is your opportunity to highlight your education, skills, and qualifications for the job. In addition to your referral, you will have the chance to mention a few specific examples of why you are the best candidate for the position, and give more detail than you can on your resume.

How to Get a Referral

The referral doesn't have to be a business connection. You can ask anyone you know at the company or who has a contact at the company if they would recommend you for a job.

Just be sure to check with the individual in advance and ask if they are willing to give you a referral. Even if you’re certain they’d vouch for you, giving a potential referral a heads-up ensures that they’ll be able to offer the best possible recommendation, given the job requirements.

You can send a letter or email asking for a referral, which will give the person the time and opportunity to think through what they can do for you, and how to proceed.

How to Mention a Referral in a Cover Letter

When you use a referral in your cover letter, you should mention it in the first paragraph. Include the individual by name and describe your connection with them as well. Give a brief account of how you know the person, in what context, and for how long you have been acquainted.

In addition, if the person recommended that you apply for this particular position, take the opportunity to mention why they are endorsing you. What qualities of yours made them think that you would be a good fit for the company?

For example:

My colleague Amy Smith recommended that I contact you directly about this position. Amy and I have worked closely in the industry for many years, and she thought that ABC Inc. would be a good fit for my style and experience in sales. She pointed out that as a successful, award-winning salesperson I would be an excellent addition to the sales team at ABC Inc.

Referral Cover Letter Tips

Name-dropping does not come easily to some people, especially if you're already struggling with how to write about your accomplishments and sell yourself to a hiring manager.

For this reason, it is often helpful to look at examples of cover letters. Be sure to tailor your letter to fit your personal and professional circumstances.

You should include a brief mention of the recommendation right away in the letter. This strategy puts the referral in the front of the reader's mind, giving them context for what follows.

This leaves you plenty of space to expand on your strengths and why you're the best candidate for the job. Your cover letter is your chance to make a strong first impression, since it is likely the first thing a hiring manager will see, possibly even before your resume. Take the opportunity to impress them with your contact and their recommendation, and then go on to show examples of your successes in the workplace to prove that you are the most qualified person for the job.

As with all your business correspondence, make sure that you proofread your cover letter for correct spelling and grammar, and check that the information matches on all the documents you submit. 

Read More: How to Ask for a Referral for a Job

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